How To Write an Appeal Letter (With Examples)

What is an appeal letter and how do you write one ? An appeal letter is something you write if you feel you ’ ve been treated unfairly in some way in your workplace, and you want person to reconsider a decision they have made about you. There are versatile times you might need to write an appeal letter .

possibly you believe you ’ ve been unfairly warned, demoted, laid off, or fired. possibly you ’ ve been denied a lift when you believe you deserve one. Regardless of the circumstances, you may be able to appeal the decision. If this is the case, a well-crafted appeal letter may help in redressing the situation .

Key Takeaways

  • Check with your manager or human resources department to learn how to appeal a decision that you believe is unfair.
  • When you write an appeal letter, include facts and documentation that help support your case.
  • Your letter should be clear about what you want to have happen and what outcome you are seeking.
  • If you don’t get a response right away, follow up with a second message or a phone call to check on the status of your appeal.

What to Include in an Appeal letter

In an appeal letter, you express the site or event, explain why you think it was ill-timed or inequitable, and express what you hope the raw result will be .


Your appeal letter is your probability to share your side of the situation. The goal of an appeal letter is to have a decision reconsidered, and hopefully overturned. If your letter is courteous and clear, this is possible .

Tips for Writing an Appeal letter

here are some tips on how to write an effective entreaty letter :

Check Company Policy. Before you write your letter, check caller policy for information on how grievances and employee issues are handled .

Know Where to Send Your Letter.  Think carefully approximately whom to send your letter to. If you are trying to appeal a wrongful termination, for model, send the letter directly to your employer. You don ’ deoxythymidine monophosphate want your letter to have to pass through a phone number of hands—this will entirely delay a resolution to your issue .

Use Business Letter Format.  It is an official letter, indeed be sure to use proper business letter format. If you send your solicitation via electronic mail, the format is slenderly different .

Use a Polite Tone.  Try to avoid any anger or sagacity in your writing. While you might be very upset about the issue, you don ’ triiodothyronine want to convey this feeling in your letter. Be confident and persuasive, but not aggressive. Consider asking a supporter to read through the letter to make certain the spirit is appropriate .

Admit Any Mistakes.  If you did something wrong, acknowledge it. State specifically what you did wrong, and what you have learned from that experience .

State What You Would Like to Happen.  In your letter, explicitly country what you hope will happen. Do you want the subscriber to reverse a decision they made ? Do you want your employer to review a finical issue before making a decision ? Be clear about what you want .

Stick to the Facts.  Include any facts that help support your lawsuit. If there are policies that have been overlooked, country those policies. If you have documents that will help your case, include them. Avoid emotional pleas, and stick to actualities .

Keep It Brief.  Keep your letter short. Focus on the facts, stating what the position is, why you think it is wrong, and what next steps you request .

Carefully Edit Your Letter.  Because this is a professional letter, thoroughly proofread your letter before submitting it .

Follow Up. ​ If you do not hear anything back in a week or so, follow up with the letter recipient with an e-mail, second gear letter, or call call option. If time is of the essence, follow up sooner .

Appeal Letter Format

Your Contact Information
Your identify
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address


Employer Contact Information
City, State Zip Code

Dear Mr./Ms. final name ,

First Paragraph
Introduce yourself, and explain that you are writing an appeal letter. State the particular decision or situation you are appealing .

Paragraph 2
State your side of the history. exist facts overlooked ? If indeed, provide those facts. State whether or not you have attached any relevant documents .

Paragraph 3
State the result that you want ( Do you want your employer to overturn a decision ? Do you want something to be added to a decision ? ). besides express when you need an solution by, if there is a deadline .

Final Paragraph
Conclude with a courteous “ thank you ” for the person ’ s time. Include necessity reach information so they can follow up with you. If you are going to follow up, state how you will do so, and when .

Complimentary Close
Respectfully yours ,


Handwritten Signature ( for a hard copy letter )

Typed signature

Template for an Appeal letter

Download the solicitation letter template ( compatible with Google Docs and Word Online ) or see below for more examples .

Screenshot of an example appeal letter

sample Appeal Letter ( Denied a raise )

Below is a sample distribution entreaty letter that follows the format above. It is for an employee who has been denied a resurrect. Use this sample to help you write your solicitation letter. Be certain to revise the sample to fit your particular site .

Sample Appeal Letter (Text Version)

Franklin Rodriguez
123 Main Street
Anytown, CA 12345
franklin.rodriguez @ March 7, 2022 Leslie Lee
Acme Retail
123 Business Rd.
Business City, NY 54321 Dear Ms. Lee, I hope you are doing good. I am writing to appeal your decision not to grant my annual pay up ascent, which we discussed last Tuesday at our annual review meet. As you stated in our meet, you believed I had been late to work excessively many times this year to warrant a pay promote. According to my records ( which I received from Human Resources ), I have not been former more than two times this year. I have attached the Human Resources text file marking my status. In inner light of these facts, I request that you reconsider your decision about my pay raise. I greatly appreciate you taking the clock time to read this and the attach document. I am felicitous to meet with you any time to discuss this far. respectfully, key signature ( intemperate copy letter ) Franklin Rodriguez

frequently Asked Questions ( FAQs )

Can you appeal an unemployment claim denial?

If your claim for unemployment benefits was denied, you have the right field to appeal. How to appeal depends on your state, sol check with your department of state department of british labour party for guidelines on what to do when your unemployment title is denied.

How do I appeal a wrongful demotion?

If you believe that you were wrongfully demoted, the first step is to contact the human resources department at your constitution. There may be a march in target to file an solicitation. If you believe that your demotion might be illegal, you can contact an employment lawyer or your country department of tug for aid .

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