How to send a Calendar invite with Calendly | Calendly

Sending a calendar tempt is the best way to ensure everybody is on the same page for an consequence. From birthday parties to corporate meetings, life runs much smoother when everybody knows when and where they need to be. When it comes to event plan and follow-up, the days when people needed to write all the details down on their planners are long gone. Current engineering allows us to skip unnecessary phone calls, textbook, and emails to agree on times and dates. There ‘s besides no need to contact participants individually to keep them posted on plan changes. You can now reach all invitees at once in a few childlike steps. The correct scheduling software makes event-related communication easier than always. But Calendly is not your average digital calendar. It ‘s a bare however potent tool that helps you save fourth dimension in your work flow managing calendar invites, a well as event update notifications and text reminders. Sharing a Calendly connect gives you peace of mind and keeps you and your invitees on the same page, no matter the number of people involved or how the consequence may change.

This guidebook shows you how to send a calendar invite through Calendly from your desktop and mobile devices. You ’ ll besides learn tips for creating more engage message that gets more people to respond to your invitation. And if you ‘re not using Calendly yet, now is a big time to sign up for free !

Sending a calendar invite using Calendly

Calendly lets you parcel when you ’ re available with the all right people. But you do n’t need to be a top-floor administrator to use this schedule automation. Calendly makes event design accessible for everyone. Entrepreneurs, sales reps, recruiters, educators … anyone can take advantage of Calendly. You can use it to spread the parole about social events, meetings, appointments, league calls, on-line classes, or any early consequence you have. The platform lets you contribution two kinds of links to make this tax way easier :

  • Sharing a connect to your main schedule page lets people see your overall handiness and find the mighty time to book a meet with you. It gives attendees access to your landing page, where they can see all the types of events you offer .
  • Sharing an event-specific yoke is more personal. It provides data on one particular type of event entirely ( for example, a 30-minute video chew the fat ) .

To send your Calendly event link, follow these simpleton steps :

Step 1: Create a unique Event Type and Calendly link

Calendly lets you create different types of events. This tool helps you keep your schedule organized, narrow down the information you share, and target the right audience for each invite. Calendly mechanically generates a alone URL for each new event you create. You can customize and parcel these URLs for extra personalization. Your Calendly link is a shareable shortcut to all the necessary information about your event. It contains locations, durations, starting times, dates, and more. Calendly besides allows you to create single-use links to limit access to a specific Event Type. The URL becomes invalid once your guest uses it to schedule the consequence. To create a single-use connection :

  1. Go to your Calendly home page
  2. Go to “ Event character ”
  3. Locate the consequence you want to parcel
  4. Select “ Share ” on the consequence tile
  5. Click on “ Let this associate exhale after the beginning booking ”

KB Single-use link Calendly offers several other choices to manage your schedule and create your events. You can take advantage of these and other features by using the Chrome and Firefox extensions or the Android and iPhone apps .

Step 2: Locate your Event Type’s unique Calendly link

To find the Calendly connection for a finical consequence, all you need to do is :

  1. access your Calendly account
  2. Go to the home page
  3. Go to “ Event type ”
  4. Select the event you want to share
  5. Click on “ Copy link ”

Image showing where to copy the scheduling link for an Event Type in Calendly

Step 3: Find the best channel to share your calendar invite

Before going promote, it ’ sulfur important to get agreement on the fourth dimension, go steady, and localization for your confluence. ( pro peak : Use the Meeting Polls feature of speech to let your invitees vote on what available times work best. ) then you can confirm your meeting by sending your Calendly radio link. Most people go for the classical e-mail to get on guest schedules, but there are alternatives. If it ‘s more comfortable for everyone involved, you can use social media, direct message apps, or co-working tools like Slack to contribution your scheduled consequence. Once you decide on the proper groove to partake your receive, all you have to do is copy/paste your Calendly connection. No more back-and-forth scheduling messages !

Step 4: Craft an engaging and clear message to your invitees

regardless of the importance of the event, you should make your meeting invite feel personal and welcoming. Sending your link by itself doesn ’ thyroxine give that impression — or get thoroughly reply rates. Recipients can well overlook a calendar invite without a clear insertion. Avoid the problem by crafting a straightforward message. It can be something vitamin a simple as, “ hera ‘s the calendar tempt link [ anchor Calendly link ] for our meet so we can all be on the same page. ” Need some more inspiration ? here are a few brusque templates you can use for different scenarios. Read them carefully and pick the right one to communicate with all attendees effectively.‌

‌Sales call‌ follow-up

“ Thank you for your concern in our [ insert intersection or service ]. Let ‘s talk more about your expectations and how we can help you meet them. Click hera [ anchor Calendly link ] to see all the information about the visit we scheduled earlier today. ”

Social event

“ I ‘m sol excite to celebrate my [ insert Event Type ] with you. Click hera [ anchor Calendly link ] to find all you need to know about the consequence. We ‘ll have a fantastic prison term. Ca n’t wait to see you there ! ”

Webinar/online course

“ Thank you for signing up for our [ insert event-specific data ]. Click here [ anchor Calendly link ] to review the fourth dimension and date of the event. Please reach out with any questions. See you soon ! ” relate read : 8 ways Calendly helps you stay connected

Client check-in call‌

“ We hope you ‘re enjoying your new [ cut-in merchandise or serve ]. How is everything going ? We ‘d like to schedule a cry to answer any questions you may have. Click here [ anchor Calendly link ] for more information.‌ ”

Medical appointment

“ Thanks for confirming your appointment with [ insert practitioner ‘s name ]. In this link [ anchor Calendly link ], you ’ ll find all the information you need for your next visit. See you then ! ”

Advising appointment‌

“ Thanks for scheduling a meet to discuss your academic progress. here ‘s our schedule link [ anchor Calendly link ] with the hours and placement we agreed on for your appointee. Please reach out with any promote questions. ” related read : 11 professional tips to help your students succeed through scheduling automation

Job interview

“ At [ insert company ‘s name ], we ‘re affect with your resume and skillset. We ’ ra very excited to get to know you and see if we ‘re a arrant match. Click here [ anchor Calendly link ] for scheduling details for your interview. We ca n’t wait to meet you ! ”

‌General networking‌

“ I ‘m looking forth to discussing more ideas with you. here ‘s our schedule link [ anchor Calendly link ] to avoid the back and forth with our converge ‘s date, time, and location. See you soon ! ‌ ” To learn more tips and strategies for sharing your scheduling connection more efficaciously, check out our e-book, Make scheduling human : the Calendly guide to etiquette. You can constantly add your fully link below your message for your invitees to copy/paste it on their browsers. however, your invite looks a batch cleaner if you use clickable hyperlinked text. Some e-mail platforms such as Microsoft Outlook and Gmail have a built-in cock to make hyperlinks. If you ‘re sending your receive via text message or social media, you probably wo n’t be able to generate a hyperlink. In these scenarios, it ‘s all right to keep it simple and plainly copy/paste the URL .

‌Step 5: Share your Calendly link

once your invite has all the necessary details, you can finally send it to your invitees. Calendly ‘s event shareability helps you spread the word to the right people from your computer or mobile device .

Send a Calendly calendar invite from a web browser

If you ‘re using your calculator, follow these instructions to share your Calendly event link :

  1. access your Calendly bill
  2. Select the consequence you want to partake
  3. Double-check all information is correct
  4. Choose the chopine you ‘re using to partake your invite
  5. Copy your connection and spread it into your message

On your booking page, hit "copy link" to grab the scheduling link for a particular event type. e-mail has always been a fantastic option to reach multiple people at once. other apps and sites besides let you connect with numerous people from your contact list at the lapp time. No count what chopine you ‘re using, make certain all concerned parties appear in your recipient field before you hit “ transport. ” once your guests have the connect, they ‘ll be able to further spread the word by resending the invite to others. If you prefer they do n’t parcel the scheduling link elsewhere, make surely to send a single-use associate .

Send a Calendly calendar invite from a browser extension

Download the Calendly propagation on Google Chrome or Mozilla Firefox, then :

  1. Click on the Calendly icon on your browser ‘s toolbar
  2. Locate the event you want to share
  3. Use the dropdown arrow to display the options
  4. Select “ Copy connection ”
  5. paste the connect into your message‌

Calendly's Chrome extension lets you easily copy your scheduling link to paste into an email.Calendly's Chrome extension lets you easily copy your scheduling link to paste into an email.

Send a Calendly calendar invite from Android or iPhone

On your smartphone, you may choose to contribution your connection via electronic mail or textbook message. If you ‘re using Calendly on Android or iPhone, your app will mechanically compose a default message for you to share with your invitees. You can constantly edit our pre-written message. All you have to do is :

  1. Go to your Event Types blind
  2. Tap on the menu icon
  3. Select “ Default message ”
  4. Modify the text to your preference
  5. Tap “ Save ”

‌Once you ‘re happy with the message, you can share your link :

  1. Go to the Event Types screen door
  2. Find the event you want to share
  3. Tap “ Share ”
  4. Choose the method to share the connect. You can pick :
    • Send electronic mail
    • Sent textbook
    • copy yoke
    • Create QR
    • More options

If you select email or text, Calendly will launch the chosen app and display your message and link. All you ‘ll have to do next is add your craved recipients and mail. alternatively, you can add the associate to your clipboard by selecting “ Copy radio link ” and manually pasting it into your favored platform. ultimately, you can pick “ More options, ” and Calendly will display other apps that might allow you to share your connection. related take : New mobile updates put more Calendly features in your pouch

Ready to start sharing?

When you ‘re planning any event, there ‘s nothing more thwart than not getting your message to everyone involved. Calendly lets you optimize your time and send your calendar invites faster and more effectively. once you share your connection, the plan serve becomes a batch less nerve-racking.

Whether you ‘ve already decided the fourth dimension, date, and location of your event, or you ‘re still figuring it all out, this powerful schedule software lets you focus on the crucial details. Forget about the back-and-forth and say hello to more efficient communication. ready to explore more Calendly features ? Sign up for unblock nowadays.

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