How to create table of contents (TOC) in Microsoft Word

If you are a document writer, this article will be very utilitarian for you. You will learn how to insert a postpone of contents into your document, modify and update it just in a few clicks. besides, I ‘ll show you how to make your document look good using Word ‘s built-in head styles and the multilevel list option .
I am sure that everyone who reads this article correctly now had to deal with a very long document in Microsoft Word at least once in their lives. It could be an academic newspaper or a drawn-out report. Depending on the visualize, it might be dozens or even hundreds of pages long ! When you have such a big document with chapters and subchapters it turns out to be very hard to navigate in the document searching for necessity information. fortunately, Word allows you to create a mesa of contents, making it easy to refer to the relevant sections of your document, and therefore it is a must-do job for document writers .
You could create a table of contents manually, but it would be a veridical waste of time. Let Word do it automatically for you !
In this post I will show you how to create a table of contents in Word in an automatic pistol way and besides how to update it merely in a few clicks. I ‘ll use Word 2013, but you can use precisely the lapp method acting in Word 2010 or Word 2007.

Make your document look good

Heading Styles

The key to creating a promptly and easy contents page is to use Word ‘s built-in head styles ( Heading 1, Heading 2, etc. ) for the titles ( chapters ) and subtitles ( subchapters ) of your document. Do n’t worry if you have n’t used them so far, I will show you how it works with regular text .

  • Highlight the title or the text you want to be the title of your first main section
  • Go to the HOME tab in the Ribbon
  • Search for the Styles group
  • Choose Heading 1 from the group

Click Heading1 in the Styles group on the Home tab to apply the Heading 1 style
so nowadays you have assigned the inaugural independent section of your document. Keep it up ! Go on scrolling through the text and selecting the primary section titles. Apply the “ Heading 1 “ style to these titles. They will appear in your table of contents as the independent section titles .
future, define the secondary sections within each primary coil chapter, and apply the “ Heading 2 “ style to the subtitles of these sections .
Click Heading2 to define the subtitles
If you want to place emphasis on some paragraph within the junior-grade sections, then you can select the titles for them and apply the “ Heading 3 “ style to these titles. You can besides take advantage of the “ Heading 4-9 “ styles for creating extra heading levels .

Multilevel Listing

I want my table of contents to be more presentable, so I am going to add a number scheme to the titles and subtitles of my document .

  • Highlight the first main title.
  • Find the Paragraph group on the HOME tab in the Ribbon
  • Click the Multilevel List button in the group
  • Select the style from the List Library options

Click the Multilevel List to numerate the titles
here comes the numeral of my first main championship !
Add numbers to the titles in your contents
Go turn for the early main titles, but immediately when the count appears adjacent to the title, click the lightning box and choose “ Continue numbering ”. It will make the numbers go up .
Click Continue numbering to make the numbers increase
As for the subtitles, highlight one, press the TAB push button on your keyboard, and then choose the lapp Multilevel List option. It will design the subtitles of the junior-grade sections with the numbers like 1.1, 1.2, 1.3, etc. as in the screenshot below. You can besides choose another choice so that they look differently .
Press TAB and add numbering to the subtitles
Keep the ball rolling throughout the document for all of your sections. : – )

Why should I use the heading styles?

On the one hired hand, the head styles greatly simplify my work and present my text file in a integrated fashion. On the other hand, when I insert a board of contents, Word automatically searches for those headings and displays a table of contents based on the text that I marked with each vogue. late I can besides use these headings to update my table of contents.

Creating a basic table of contents

now I have my document well-prepared with the titles as Heading 1 and the subtitles as Heading 2. It ‘s time to let Microsoft Word do its magic trick !

  • Place the cursor where you want the table of contents to appear in the document
  • Navigate to the REFERENCES tab in the Ribbon
  • Click the Table of Contents button in the Table of Contents group
  • Choose one of the “Automatic” table of content styles listed

 Click Table of Contents on the References tab to insert a TOC
here you are ! My table of contents looks like this :
The resulting table of contents in Word
A mesa of Contents besides creates links for each section, allowing you to navigate to different parts of your text file. Just hold the Ctrl keystone on your keyboard and pawl to go to any section .
Hold the Ctrl key and ckick to follow links

Modify your table of contents

If you are not satisfied with the front of your postpone of contents, you can always change beginning and branch of it. To do so, you need to open the table of Contents dialogue box .

  • Click within the table of contents.
  • Go to REFERENCES -> Table of Contents.
  • Select the “Custom Table of Contents…” command from the button’s drop-down menu.

The dialogue corner appears and displays the Table of Contents pill where you can customize the expressive style and appearance of your mesa of contents .
Open the Table of Contents dialog box to customize the style
If you want to change the room the text in your table of contents looks ( the baptismal font, font size, coloring material, etc. ), you need to follow the steps below in the table of Contents dialogue box .

  • Make sure that you have chosen “From Template” in the Formats box
  • Click the Modify button at the bottom right to open the following window

The Modify Style dialogue box displays :
Open the Modify Style dialog box to make changes to the formatting

  • Make changes to the formatting and click OK
  • Select another style to modify and repeat
  • When you have completed the editing, click OK to exit
  • Click OK to replace the table of contents

A table of Contents is a field, not ordinary text. For this reason it does n’t update automatically .
once you make any changes to your document structure, you have to update the board of contents yourself. To perform the update :

  • Click anywhere in the table of contents
  • Press F9

    or the Update Table button in the content control (or on the REFERENCES tab)

  • Use the Update Table of Contents dialog box to choose what to update
  • Click OK

You can choose to update page numbers lone, or the stallion table. It is a well mind always to choose “ Update entire table “ in case you have made any other changes. Always update your table of contents before sending out or printing the document so that any changes are included .
Open the Update Table of Contents dialog box to choose what to update.
No matter how boastful your document is, you can see there ‘s nothing complicated about creating a table of contents. The best way to learn how to create / update a table of contents is to experiment doing it ! Take some clock to go through the march and create your own table of contents .

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